PUMA Beta

academical publication management
collect, organize, and share publications

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Bibliography Export#

With PUMA, you are able to export your lists of bookmarks/publications in order to use them with other programs. The internationally standardized data format that is supported by all major bibliographic management programs is called BibTeX. The export takes place in two steps. First, you have to export the bookmarks/publications from PUMA, then you have to import the BibTeX data into the requested program.

Table of contents


Bibliography Export in general#

How to build individual bibliography out of your publications#

Goal: This tutorial shows you how to build bibliographies out of your publications. You'll also learn how to save the bibliographies in PUMA and/or export them.

Requirements: If you don’t know how to search and view bookmarks and publications in PUMA yet, please read the following tutorial before you continue: Manage literature and bookmarks.
In order to add publications to your bibliography, follow these steps:

  1. After you have used the search bar (at the top on the right) to search for publications, the resulting bookmarks are displayed on the left-hand side and publications are displayed on the right-hand side. With every publication comes a corresponding toolbar.
  2. Click on the symbol with one black and one white rectangle (if you hover the mouse cursor over the symbol, the message “add this publication to your clipboard” appears).


  3. The publication is now stored in your clipboard. To view the clipboard, click on the person icon in the right main menu and in the following sub-menu, click on “clipboard”. In addition, you can see a red circle with the number of publications in your clipboard next to the person icon.


Repeat the steps 1 to 3 for all publications that shall be added to your bibliography. To export your bibliography, go to your clipboard (as described above in step 3).


How to export your bibliography#

  1. In the clipboard, click on the black gear symbol – a menu appears.
  2. Under “export” you can choose your preferred format for exporting your bibliography. PUMA shows you the most common export formats (RSS, BibTeX, RDF). Click on “more…” to choose other export formats (e.g. HTML).
    Advice: We recommend to export your bibliography in BibTeX format. This format is so widely spread that you can call it the standard format for reference management software.


  3. After you clicked on an export format, sometimes you directly will be asked where you want to store the file, but sometimes (depending on the format) your bibliography will be displayed in the corresponding format. Click on the right mouse button and select the option “Save as…” to store your bibliography.


  4. To clear your clipboard for the next text research, click on the gear symbol in the clipboard, then click on “clear clipboard”. Please keep in mind that this action cannot be undone, so you should make a backup of any data before.

Bibliography Export - program specific#

In this section you learn how to export data from PUMA to commonly used software.

Microsoft Word#

  1. First, click on the black gear symbol in the clipboard - a sub-menu appears.
  2. Under "export", select the option "more ...".
  3. A page with all available export formats is displayed. Select "MSOffice XML". Then save this file on your hard disk.


  4. In Microsoft Word, you can import this file by clicking on "References" and then on "Manage Sources". In the dialogue you can click on the "Browse..." button and load the saved file from step 3.





Bibliographix#

  1. Export your data from PUMA as BibTeX file with the extension .bib or .txt.
  2. Start Bibliographix. Click on the tab "mehr...", then on "Daten austauschen".


  3. In the left menu, choose the option "Import“ and then click on "auswählen“ to select your saved file with the extension .txt oder .bib.
  4. Finally, click on "Import!"